Part 1: Professional Email:
Before you begin writing, consider that the purpose of this email example is to foster goodwill and potential opportunities in the future. Remember to use a professional tone. Craft an example of an email based on one of the scenarios below:
You are reaching out to a program/course director to establish a professional connection, seeking industry advice.
You are touching base with the program/course director that you’ve established a professional rapport with, seeking industry advice.
You are reaching out to a company to pitch your services as small business, freelancer, or independent contractor. Be sure to address 2-3 services you offer, the benefit of the services, and use a call to action to entice your audience to respond.
Your professional email example should contain the following components:
Your professional email address (make one up)
Eye catching Subject line
Salutation to a specific person (person can be made up)
Paragraph one: For the first two options, briefly introduce yourself by providing your name (made up name), program (made up program), and when you’re graduating (made up date). For the third option, provide your name, degree information, and the services you are hoping to provide.
Paragraph two: For the first two options, explain your career aspirations and how you hope your recipient can help in achieving your goals. For the third option, you would provide details about your qualifications or recent works and how your services can be a benefit to their organization. Be specific.
Paragraph three: Provide a polite and firm call to action request, summary, and a goodwill thought.
Proper closing
Part 2: Follow-Up Message:
Craft a follow-up email based on one of the scenarios below:
You are touching base with the program/course director or company after the initial professional email is sent and you haven’t heard back.
You are following up with someone you recently met.
You have just interviewed for your dream job and you send a follow-up message after the initial interview.
Your follow-up email should contain the following components:
Your professional email address (you can make this up)
Eye catching Subject line
Salutation to a specific person (the person can be made up)
Paragraph one: Briefly introduce yourself by providing your name and background information. Also show you know who they are by researching their background and providing that information.
Paragraph two: For the first scenario: Either explain your career aspirations and how you hope the program/course director can help in achieving your goals or explain the services you’re hoping to provide. For the second scenario: Recap information about the person you recently met. For the third scenario: Bring up good points/takeaways from the interview.
Paragraph three: Provide a polite and firm call to action request, summary, and a goodwill thought.
Proper closing
There are a few tips you can follow to execute a successful professional email. A good email should have the following:
A clear and specific Subject line
A greeting, closing, and signature