Prepare Stakeholder Management plan for this project.
This is the format of the stakeholder management. Kindly, answer the question in this format.
STAKEHOLDER MANAGEMENT PLAN
Project Name [This section contains the project name that should appear consistently on all project documents. Organizations often have project naming conventions.]
Name About the Stakeholder Plan
[Name of the person or group.] [Background and characteristics of the stakeholder.] [Details the approach to be taken to build an effective relationship with the stakeholder.]
Your team has been hired to take over the management of the construction of a new building on a 4 acre
property located in Whitby Ontario, near the corner of Thickson Road and Champlain Ave. The previous project
management team had significant disagreement with the project manager and were fired from the project.
Your team must take over the project and endure that it meets the stakeholders’ needs. As the project is
executing, you will have to consult with the stakeholder to gather information.
This new learning Centre will feature a full-service, green-certified teaching restaurant lounge and a unique
retail food store offering foods prepared by students. In addition this facility will accommodate up to 500
students studying in culinary, hospitality, tourism, agricultural and horticultural programs.
The Center for Food (CFF) will feature state-of-the-art labs including:
Food and beverage preparing labs
A hotel living lab
Classrooms and meeting spaces
A demonstration lecture theatre
The 40,000 square ft. building will include a basement with two complete floors above. The building will be
comprised of the following:
Ground Floor – Featuring a two floor atrium vestibule, a large kitchen to support the dining room,
secured storage area, food retail outlet store, pot wash room, washrooms, janitor room, food
distribution room with a loading dock and a garbage room.
Second Floor – Featuring 4, 50 seat classrooms and teaching kitchens.
Basement – Featuring, storage, men’s and women’s washrooms, LAN Room, janitors’ room, corridor,
circulation space, mechanical and electrical rooms.
Exterior – Featuring, parking lot (Accessibility for Ontarians with Disabilities Act) AODA compliant
concrete sidewalks at the front of the building, asphalt access walks, community vegetable gardens
and a storm water management pond.
Project funding will be provided from multiple sources: community fundraising, provincial grants from OLG .
Your project sponsor will be authorizing and distributing these funds. The Architects have already been
engaged through the tender process. The scope of their work is to develop a design for project cost
estimating purposes.
Your team will be comprised of a Project Sponsor, Project Manager, Communications Manager, Procurement
Manager and any other position deemed necessary.
Your team will be responsible for:
Developing all the required project documents.
Obtain approval to proceed with the project
Work with the General Contractor to chart out the project execution and close out phases;
Ongoing monitoring of General Contractor performance requirements including quality, schedule and
budget;
Acting as your sponsors representative and ensuring optimal quality in construction process
Acting as your sponsors representative for all site coordination activities as requested by the General
Contractor
Implementation of various project processes through appropriate coordination and review. (e.g.
change control review and approval process);
Development of effective communications plan including preparation of regular progress reports for
your team and sponsor.
Establishing and facilitating mechanisms for resolving conflicts among the various participants.
You will manage the construction site labour through the primary contractor. i.e. you do not have to
hire labour.
Known Assumptions:
Funding will be provided to a maximum of $20M.
30% of funding has been secured and is immediately available.
Your organization will provide internal team resources.
The project budget will include the cost of all external resources required.
All costs must be estimated and accounted for.
Known Constraints:
The building must be substantially completed in 12 months.
All contracts exceeding $100K must be approved by your sponsor.
Any changes that affect cost or duration must be approved the sponsor and documented.
SUPPORTING DOCUMENTS
1. PROJECT CHARTER
Project Name Center For Food (CFF)
Date Produced 23 January 2023
Project Goals
Construction of Center for Food Learning center in Durham College Whitby campus
Project Objectives
Develop a good quality project that reaches the stakeholders meets
Develop and deliver all required documents
Obtain approval to proceed with the project
Work with general contractor to chart out the project execution and close phases
Implementation of various project process
Develop effective communication
Manage the construction site labour through the primary contractor
Project Budget $20M
Project Sponsor Zubair Rauf
Project Manager
Valentina Gutiérrez
Additional Key Project Stakeholders
Rod McLeod: Project Scheduler & Coordinator, Zubair Rauf: General Contractor, City of Whitby, Krishany Alageshwaran: Project Communications, Malike Ngoi: Project Risk, Arun Kemidi: Project Cost, Durham College, Building Inspection Department, Architect, Region of Durham, Structural Engineer, Mechanical Engineer, Electrical Engineer, OLG
Overall Project Risks
Over budget project due to some materials
Running over schedule exceed 12 months
Sponsor doesn’t approve changes
Labour shortage of labor
Disputes about payments
Accidents in the construction
2. PROJECT SCOPE STATEMENT
Project Name Construction of new learning center for Food (CFF)
Project Deliverables
1. Project Planning and Documentation Development
1.1 Develop project charter: The project charter formally initiates a project and outlines the project’s purpose, stakeholders, goals, and high-level requirements. The project charter should be developed by the project team and approved by the project sponsor.
1.2 Develop project scope statement: The project scope statement defines the boundaries of the project, including what is and is not included in the project. The project scope statement should be developed by the project team and approved by the project sponsor.
1.3 Develop project schedule: The project schedule outlines the project’s timeline, including major milestones and deliverables. The project schedule should be developed by the project team and approved by the project sponsor.
1.4 Develop project budget: The project budget outlines the project’s financial plan, including estimated costs for labor, materials, equipment, and overhead. The project budget should be developed by the project team and approved by the project sponsor.
1.5 Develop project quality plan: The project quality plan outlines the project’s quality management processes and procedures. This plan should be developed by the project team and approved by the project sponsor.
1.6 Develop project communications plan: The project communications plan outlines how the project team will communicate with stakeholders throughout the project. This plan should be developed by the project team and approved by the project sponsor.
1.7 Develop project procurement plan: The project procurement plan outlines the project’s procurement processes and procedures. This plan should be developed by the project team and approved by the project sponsor.
1.8 Obtain project approval: This task involves obtaining formal approval to proceed with the project from the project sponsor and any other stakeholders.
2. Design and Pre-Construction
2.1 Review and finalize design: This task involves reviewing the design for the Center for Food building and making any necessary revisions or changes.
The Center for Food (CFF) will feature state-of-the-art labs including:
Food and beverage preparing labs
A hotel living lab
Classrooms and meeting spaces
A demonstration lecture theatre
Ground Floor – Featuring a two-floor atrium vestibule, a large kitchen to support the dining room, secured storage area, food retail outlet store, pot washroom, washrooms, janitor room, food distribution room with a loading dock and a garbage room.
Second Floor – Featuring 4, 50 seat classrooms and teaching kitchens
Basement – Featuring, storage, men’s and women’s washrooms, LAN Room, janitors’ room, corridor, circulation space, mechanical and electrical rooms.
Exterior – Featuring, parking lot (Accessibility for Ontarians with Disabilities Act) AODA compliant concrete sidewalks at the front of the building, asphalt access walks, community vegetable gardens and a storm water management pond.
2.2 Obtain building permits: This task involves obtaining the necessary building permits from local authorities to allow construction to proceed.
2.3 Develop bid documents: This task involves preparing the bid documents that will be used to solicit bids from potential contractors.
2.4 Select general contractor: This task involves evaluating bids from potential contractors, and selecting the contractor that will be responsible for executing the project. This may include interviewing contractors, reviewing their qualifications and references, and evaluating their bid proposals.
2.5 Review and finalize construction schedule: This task involves reviewing the construction schedule and making any necessary revisions or changes. This may include working with the general contractor and other project team members to ensure that the schedule is realistic and achievable, and that all critical milestones are included. This schedule should also be reviewed by all stakeholders and approved.
Construction
3.1 Excavation and foundation work: This task involves preparing the site for construction.
3.2 Framing: This task involves constructing the basic structural framework of the building.
3.3 Mechanical, electrical, and plumbing work: This task involves installing and connecting the various mechanical, electrical, and plumbing systems in the building.
3.4 Interior finishes: This task involves applying the various finishes to the interior of the building, including tasks such as painting, installation of flooring and ceiling.
3.5 Exterior finishes: This task involves applying the various finishes to the exterior of the building such as installing roofing, and windows.
3.6 Landscaping and site work: This task involves completing any final site work, including parking lot (Accessibility for Ontarians with Disabilities Act) AODA compliant concrete sidewalks at the front of the building, asphalt access walks, community vegetable gardens and a storm water management pond.
Closeout and Commissioning
4.1 Final inspection and approval: This task involves conducting a final inspection of the building to ensure that it meets all relevant codes, regulations, and the project specifications.
4.2 Training and orientation for staff: This task involves providing training and orientation for the staff who will be working in the Center for Food building. This may include training on the operation and maintenance of the building’s systems and equipment, as well as safety procedures and emergency protocols.
4.3 Handover to facility management: This task involves transferring ownership and management of the building to the facility management team, who will be responsible for maintaining the building and ensuring that it continues to function effectively.
Project Closeout
5.1 Final project report: This work package will involve the compilation and presentation of all project information into a final report. This report will include details of the project scope, objectives, timelines, budget, and any other relevant information.
5.2 Closeout meeting with stakeholders: This work package will involve holding a meeting with all stakeholders to review the project’s progress, discuss any final issues, and gather feedback.
5.3 Final payment to contractors: This work package will involve the process of making final payments to all contractors involved in the project.
5.4 Archiving of project documents: This work package will involve the process of organizing and preserving all project documents for future reference.
Project Exclusions
Securing funding for project
Hiring of labour, provided by general contractor.
Government environmental assessment
Zoning application changes