Team Communication Memo: Assume they are leading/managing a: (a) small division in an organization, (b) small scale start up, or (c) ministry team in church. Students will pick one of thes

Team Communication Memo: Assume they are leading/managing a: (a) small division in an organization, (b) small scale start up, or (c) ministry team in church

Introduction

Good communication is essential for a team to work well. However, many teams don’t have the tools and resources to effectively communicate with each other. They might not realize that they’re lacking good communication skills until things get tough or stressful in the workplace.

What are the characteristics/profile of your team members?

You may have a team that is made up of people with different personalities, communication styles and preferences. Some are introverts, some extroverts and some prefer written communication over oral communication. Some are more comfortable using technology or content that others might not be so comfortable with.

What is the nature/scope of their work?

You should know the nature of their work. What is the scope of their work?

What are the critical components of their work?

What are the key aspects of their work?

What are the key deliverables by them (or other team members)?

What are their information needs?

It’s important to understand what your team members need from you. To do this, try the following:

Ask them to tell you their biggest challenges and problems. What does it look like for them to get their work done? How much time do they spend on it each day? What kind of information are they using at any given point in time (e.g., spreadsheets, reports)?

Notice how your team communicates with each other—who talks more than others? Why do they talk more than others? Is there a pattern here that could help explain why certain people are considered leaders or managers while others aren’t (or vice versa)?

What are the communication issues in your team?

Communication is a two-way process that requires both partners to be involved. It’s not just about talking; it’s about listening, too.

Communication is more than just speaking words; it’s about using body language and tone of voice to convey your message effectively. If you want someone else to understand what you’re saying, then they need to pay some attention too!

Communication isn’t limited to verbal communication either – when we communicate through eye contact and gesture we are sending messages without even knowing it!

How would you assess the communication situation?

To assess your team’s communication situation, you need to be able to answer these questions:

Is the team communicating effectively? Do they understand what they’re supposed to do and how their work fits into the bigger picture? Are there any barriers that are preventing them from doing their job well? If there are, what can you do about it now that we’ve got some time together in this meeting (or conference call)?

Is everyone on board with pushing toward goals and objectives as set by management?

Are there any gaps between each other’s understanding of roles and responsibilities—do they know which tasks belong to whom within your department/organization/company/business unit…etc., etc., etc.?

What do you think can be done to improve communication in your team?

Listening to your team members.

Making sure everyone knows what is expected of them.

Making sure everyone knows what is happening in the team.

Setting up a meeting schedule that allows for sufficient time for communication and action items to be completed, but also doesn’t make people feel rushed or pressured into completing tasks they don’t want or can’t handle (or vice versa). The ideal meeting schedule will allow you all enough time together as a group but also give each individual member enough space so they feel comfortable sharing their thoughts with others if desired (and vice versa). If you’re having trouble coming up with an effective schedule, try using a tool like Google Calendar’s “Schedule” feature (https://calendar-schedule.appspot.com/). You’ll find that this type of scheduling makes it easier than ever before!

Good communication can lead to better decision making, efficiency and collaboration among team members.

Communication is the foundation of teamwork. It is a two-way process, where both sides must be heard and understood by their co-workers. Communication is not limited to speaking and listening; it includes body language as well as eye contact, facial expressions, tone of voice and posture. Good communication can lead to better decision making, efficiency and collaboration among team members.

Communication skills are learned through practice – if you want to learn how to communicate effectively with others then start by taking some time each day (even just five minutes) practicing some new phrases or phrases that would help you in your daily interactions with others around you!

Conclusion

We hope this analysis has helped you gain a better understanding of the communication situation in your team. We would love to hear from you if there are other issues that need addressing.